Provides efficient and comprehensive human resources administration for the smooth running of the function including supporting the maintenance of policies, procedures and onboarding & offboarding processes. Supports the Management in maintaining the facilities, health and safety arrangements and general smooth running of the office.

(1)   Human Resources administration

·      Responsible for the local HR administration, this position acts as point of contact for all HR topics coming from Corporate HR team,

·      Manages all administrative legal and social obligations for all employees of the Business Unit ensuring full compliance with all regulatory and statutory obligations,

·      Maintains accurate and up-to-date HR databases covering all employees within the Business Unit, using the local systems and the Corporate HRIS (monthly reports, quarterly reports, organisational charts etc.),

·      Processes employee paperwork, including new hire forms, changes in status, and terminations,

·      Manages employee benefits administration, including enrollment, changes, and inquiries,

·      Assists with the development and implementation of HR initiatives and programs (ESG, employee experience programs, internal events etc.)

·      Assists with payroll processes, ensuring accuracy and timeliness,

·      Training support : keeps accurate training records and centralizes requests,

·      Manages and monitors relations with external providers of HR support services including employment contracts, social insurance, tax administration and payroll to ensure that all services are provided accurately and effectively and in compliance with all regulatory and statutory obligations,

·      Responsible for Internal Communications relating to HR,

·      Responds to employee inquiries regarding HR policies, procedures, and benefits.

 (2)   Office Management

·        Motul House Management / Contracts Management : liaises with vendors and service providers, processes invoices and maintain vendor records,

·        Manages office supplies, equipment and maintenance and supports administration of travel purchasing process (airfare/hotel etc.)

·        Supports in internal events and meetings organization, liaison with Marketing

·        Helping safety services : legal licenses / mandatory safety regulations

.        IT infra : demand centralization

Education / Qualification:

 Bachelor or Masters’ Degree in Human Resources, Business Administration or a related field preferred.

Experience needed:          

 +5 years’ experience in HR and/or office administration

1)   HR Administration
2)   Office Management
3)   Benefits Administration
4)   Employee Relations
5)   Payroll support

Language:                           

(1)     English: Advanced

(2)     Portuguese Brazilian : Mother tongue

IT Knowledge:                      

 (1) Microsoft Office Suite

(2) HRIS Talentsoft or equivalent

(3) ERP